ASHEPA is a legally registered professional association (“ASHEPA”, “we”, “us”, “our”). Our website and online services are operated and administered through our Hub Secretariat in Ghana.

By using our website or services, you agree to the terms and policies below.

Acceptance of These Terms

By accessing www.ashepa.org, creating an account, applying for membership, paying fees, registering for events, enrolling in courses, or using any ASHEPA services, you agree to these Terms.

If you do not agree, please do not use the website or services.

Our Delivery Model and Cross-Border Access

ASHEPA provides membership administration, communications, learning, events, and related services primarily online, administered from our Hub Secretariat.

• ASHEPA does not maintain a physical office, branch, or permanent establishment outside Ghana unless we explicitly announce it in writing on our official channels.
• If you access our services from outside Ghana, you do so voluntarily and are responsible for ensuring compliance with the local laws that apply to you.
• Nothing on this website is intended to constitute:
  • local registration in another country,
  • local licensing in another country, or
  • establishment of a local office in another country.

Volunteer Representatives (No Employment / No Agency)

ASHEPA may appoint Volunteer Country Representatives and Regional Representatives in different countries to support outreach, awareness, introductions, and referrals.

Unless ASHEPA provides specific written authorization for a particular task, volunteers:

• are volunteers, not employees, contractors, partners, or agents of ASHEPA;
• cannot bind ASHEPA to contracts, MOUs, sponsorships, or obligations;
• cannot collect money or operate any payment channel for ASHEPA;
• may only share official ASHEPA information and refer parties to the Hub Secretariat and official ASHEPA platforms.

No employment relationship: Using this website, registering as a member, volunteering, or participating in ASHEPA activities does not create an employment relationship with ASHEPA.

Membership

• Membership applications are submitted online and may be approved or declined at ASHEPA’s discretion.
• Membership fees are paid online to ASHEPA (see “Payments”).
• Membership is personal and non-transferable.
• ASHEPA may suspend or terminate membership for misconduct, misrepresentation, non-payment, or breach of these Terms.

Payments

Payments on www.ashepa.org are processed through third-party payment services (our payment processor) or other ASHEPA-approved channels displayed on the website.

You are responsible for any bank charges, currency conversion fees, and taxes that may apply in your country.

No Refunds (Refunds & Cancellations Summary)

All payments are governed by our No Refund Policy. By paying, you agree to that policy.

All payments made to ASHEPA through www.ashepa.org (including membership fees, course fees, event fees, and application fees) are non-refundable, except where refunds are required by applicable law (including any statutory cancellation or grace-period rights).

Courses, Events, and Certificates

• Event/course details may change (schedule, speakers, format, platform).
• Certificates (where offered) are issued only by the ASHEPA Hub Secretariat under ASHEPA verification processes.
• ASHEPA does not guarantee regulatory recognition, licensing approval, or employment outcomes.

Acceptable Use

You agree not to:

• misuse the website, attempt unauthorized access, or disrupt services;
• post unlawful, misleading, or defamatory content;
• impersonate ASHEPA or claim authority you do not have;
• use ASHEPA branding without written permission.

Intellectual Property

ASHEPA owns or licenses the website content, logos, and learning materials. You may not copy, resell, or redistribute ASHEPA materials without written permission.

Website Disclaimer

General information only

All content on www.ashepa.org is provided for general professional education and information purposes. It is not legal advice, medical advice, or a substitute for professional consultation.

No guarantees

While we try to keep information accurate and up to date, ASHEPA makes no warranties (express or implied) about completeness, reliability, or suitability of website content, courses, events, or materials.

Professional outcomes and regulatory recognition

ASHEPA does not guarantee:

• regulatory approval, licensing, or accreditation in any country;
• employment, promotion, or business outcomes;
• acceptance of certificates by third parties (unless explicitly confirmed in writing by the third party).

Payments and third-party services

Payments are processed online via third-party payment services displayed on the website. ASHEPA is not responsible for outages or failures caused by third-party platforms, banks, telecom networks, or internet providers.

External links

Our website may include links to third-party websites. ASHEPA does not control those websites and is not responsible for their content, policies, or practices.

Limitation of Liability

To the maximum extent permitted by law, ASHEPA is not liable for indirect, incidental, or consequential losses arising from your use (or inability to use) the website, services, events, or materials.

Governing Law and Disputes

These Terms are governed by the laws of Ghana. Disputes will be handled by competent courts in Ghana unless ASHEPA agrees otherwise in writing.

Cookies Notice

What cookies are

Cookies are small text files stored on your device when you visit a website. They help the website work properly and can also help us understand how the website is used.

How ASHEPA uses cookies

ASHEPA uses cookies and similar technologies to:

• keep the website secure and functioning correctly;
• remember your preferences (where available);
• understand website usage so we can improve content and performance;
• support sign-in and account features (where applicable).

Types of cookies we may use

• Strictly necessary cookies: required for core site functionality and security.
• Performance/analytics cookies: help us understand site traffic and usage patterns.
• Functional cookies: remember choices you make (where available).
• Third-party cookies: some embedded services may set cookies (e.g., analytics, video, event tools).

Your choices and managing cookies

You can control cookies through your browser settings. You may:

• delete cookies already stored on your device;
• block some or all cookies;
• set your browser to alert you when cookies are being used.

If you block cookies, some website features may not work correctly.

Cookie retention

Some cookies are deleted when you close your browser (session cookies). Others remain for a defined period (persistent cookies), depending on their purpose.

Updates to this notice

We may update this Cookies Notice from time to time. The “Last updated” date shows when changes were made.

Contact

If you have questions about these terms, policies, disclaimers, payments, refunds, complaints, cookies, or conduct,

Email: support@ashepa.org

Last updated: 20 December 2025